Raptor Visitor Management System FAQ

  • Overview 

    Why is KCSD implementing the Raptor System?

    The Raptor Visitor Management System is being introduced in the Kingston City School District to reinforce our commitment to campus safety for both students and staff. Knowing who is present in our buildings at all times is crucial for maintaining a secure environment, and Raptor facilitates this process efficiently.

    How it Works

    What will visitors experience when entering a school building?

    Upon being allowed through the exterior door, visitors will present a photo ID (driver’s license or passport) that will be scanned or manually entered. Once cleared, visitors will proceed to the main office to sign in and receive a pre-printed badge with their photo. The badge must be worn at all times during the visit.

    What if I don’t have a government-issued ID?

    Alternate photo IDs are accepted, if accompanied by a second form of ID with the same name, such as a bank card or a credit card.

    Can residents in the City of Kingston and Woodstock obtain locally issued IDs?

    Yes, residents in these areas have the option to acquire locally issued IDs. Links for Kingston and Woodstock are provided for reference.

    How to get a City of Kingston ID

    How to get a Town of Woodstock ID (Ulster County Immigrant Defense Network link)

    Who needs to go through the Raptor system?

    The system will only be used to register visitors who need to enter the school and stay on premises for some time, such as volunteers, contractors, and parents attending events. It will NOT apply to regular parent drop-offs and pick-ups. Raptor will also NOT be active during after-school activities and events.

    What if I just want to drop something off for my child?

    People must show ID, but a visitor’s badge will not be necessary for those people who are dropping off items in the office or picking up paperwork.

    Effectiveness

    What threats can Raptor identify?

    Raptor checks visitors against the national sex offender database, ensuring registered sex offenders are not entering our school campuses without our knowledge. Additionally, it screens for court-issued custodial orders, restraining orders, and other custom alerts as configured by the District.

    Implementation 

    Do other local schools use Raptor?

    Yes, it is widely adopted in the region, including among neighboring school districts in Ulster County.

    Data Privacy 

    What visitor data does Raptor collect and store? 

    Raptor collects and stores your full name, date of birth, the first four digits of your license number, and a photo when your ID is scanned. It does not keep a digital copy of your ID.

    How is data kept secure? 

    Raptor employs advanced security measures, including firewalls, intrusion prevention systems, host integrity monitoring, and port filtering. All information entered into Raptor is encrypted using 256-bit AES encryption.

    Will my information be shared externally?  

    No. Raptor does not share data with any third parties. Access to the data is restricted to authorized personnel within the Kingston City School District who are responsible for ensuring the safety and security of our school campuses.

    What if I have a warrant or am undocumented?

    Raptor does not check for outstanding warrants or immigration status.