• Policy #8630

    COMPUTER RESOURCES AND DATA MANAGEMENT 

    The Board of Education recognizes that computers are a powerful and valuable education and research tool and as such are an important part of the instructional program.  In addition, the district depends upon computers as an integral part of administering and managing the schools’ resources, including the compilation of data and record keeping for personnel, students, finances, supplies and materials.  This policy outlines the Board’s expectations in regard to these different aspects of the district’s computer resources. 

    General Provisions 

    The Superintendent shall be responsible for designating a computer network coordinator who will oversee the use of district computer resources.  District staff will be appointed to oversee the development of a map that infuses technology into the curriculum, prepare in-service programs for the training and development of other district staff in computer skills, appropriate use of computers and the incorporation of computer use in subject areas. 

    The Superintendent, or his/her designee, working in conjunction with appropriate district staff will be responsible for the purchase and distribution of computer software and hardware throughout the schools.  They shall prepare and submit for the Board’s approval a comprehensive multi-year technology plan which shall be revised as necessary to reflect changing technology and/or district needs. 
    The Superintendent, or his/her designee, shall establish regulations governing the use and security of the district’s computer resources. The security and integrity of the district computer network and data is a serious concern to the Board, and the district will make every reasonable effort to maintain the security of the system.  All users of the district’s computer resources shall comply with this policy and regulation, as well as the district’s policy on internet safety. Failure to comply may result in disciplinary action, as well as suspension and/or revocation of computer access privileges. 

    All users of the district’s computer resources must understand that use is a privilege, not a right, and that use entails responsibility.  Users of the district’s computer network must not expect, nor does the district guarantee, privacy for electronic mail (e-mail) or any use of the district’s computer network.  The district reserves the right to access and view any material stored on district equipment or any material used in conjunction with the district’s computer network. 

    Management of Computer Records

    The Board recognizes that since district data is managed by computer, it is critical to exercise appropriate control over computer records, including financial, personnel and student information.  The Superintendent, working with the Assistant Superintendent for Curriculum and Instruction, and other appropriate staff, shall establish procedures governing management of computer records. The procedures will address: 

    •    Passwords
    •    System administration
    •    Separation of duties
    •    Remote access
    •    Data back-up (including archiving of e-mail)
    •    Record retention
    •    Disaster recovery plans

    Review and Dissemination

    Since computer technology is a rapidly changing area, it is important that this policy be reviewed periodically by the Board and the district’s external auditor.  The regulation governing appropriate computer use will be distributed annually to staff and students and will be included in both employee and student handbooks. 

    Adopted: January 21, 2009